Auto Repair Invoice Template
Auto repair invoices need to separate labor, parts, diagnostics, and shop fees so customers see exactly what they're paying for — especially when the bill jumps from $300 to $1,200 after the diagnostic. This template handles flat-rate labor, parts markup, fluids, and environmental fees with line items that match what customers expect from a professional shop.
Enter your shop details, vehicle info, and repair costs on the left, preview the invoice on the right, and download the PDF when you're ready. No software to install, no monthly fees.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Diagnostic & inspection | 1 | $95.00 | $95.00 |
| Brake pad replacement (labor, 2.5 hours) | 2.5 | $110.00 | $275.00 |
| Parts: brake pads, rotors, hardware | 1 | $320.00 | $320.00 |
| Shop supplies & environmental fee | 1 | $25.00 | $25.00 |
Subtotal$715.00
Tax (0%)$0.00
Total$715.00
Invoicing tips for auto repairs
- Separate labor from parts — show the labor hours or flat-rate time ("Brake job: 2.5 hours book time × $110") and parts with your cost-plus markup (15-30% is standard).
- Add a line for shop supplies or environmental fees ($15-$50) that covers disposal, fluids, and consumables — most shops charge this and customers expect it.
- Always include vehicle info (year, make, model, VIN) in the header or notes — it helps with warranty lookups and protects you if there's a dispute.
Frequently asked questions
- Do I charge actual time or book time for labor?
- Most shops charge book time (flat-rate labor from a guide like Alldata or Mitchell) rather than actual time. A brake job might take you 1.5 hours but book at 2.5 hours. State "book rate" on the invoice if asked.
- How do I mark up parts?
- Typical markup is 20-40% over your wholesale cost ("Part cost $200, customer pays $280"). Some shops show the markup, others just show the final price. Either way, it's standard and covers your procurement, warranty, and storage.