Web Developer Invoice Template
Development work often mixes one-off builds with ongoing costs like hosting and maintenance. This template lets you separate project fees, monthly retainers, and pass-through costs on the same invoice so clients understand exactly what recurs and what does not.
Bill hourly, per milestone, or as a fixed project fee, then download a professional PDF to attach to your email or client portal.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Frontend development — hourly | 24 | $85.00 | $2,040.00 |
| Backend / API development — hourly | 16 | $95.00 | $1,520.00 |
| Monthly maintenance retainer | 1 | $300.00 | $300.00 |
Subtotal$3,860.00
Tax (0%)$0.00
Total$3,860.00
Invoicing tips for web developers
- Separate one-time build costs from recurring retainers so clients can budget correctly.
- Itemize third-party costs (domains, hosting, paid APIs) so it is clear these are pass-through, not your fee.
- Tie invoices to milestones (design approved, staging live, launch) for larger builds to keep cash flow steady.
Frequently asked questions
- How do I invoice for a website project with milestones?
- Create one line item per milestone (e.g. “Milestone 1: Design & setup”) and invoice as each is completed, or list all milestones with amounts on a single invoice.
- Should hosting be on the same invoice as development?
- You can, but label it clearly as a recurring or pass-through cost so the client does not confuse it with your development fee.