Personal Trainer Invoice Template
Trainers usually sell sessions in blocks or as monthly packages, and an invoice that lists the sessions makes it easy for clients to see what they bought. This template lets you bill per session, per package, or add extras like custom programming.
Add your rate, note your cancellation policy, and export a professional PDF at the start of each block.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1-on-1 training sessions | 8 | $70.00 | $560.00 |
| Custom workout programming | 1 | $90.00 | $90.00 |
Subtotal$650.00
Tax (0%)$0.00
Total$650.00
Invoicing tips for personal trainers
- Sell sessions in blocks and invoice up front to reduce no-shows.
- State your cancellation window so late cancellations can be charged fairly.
- List add-ons like nutrition plans or check-ins separately from session fees.
Frequently asked questions
- How do personal trainers invoice clients?
- Most bill for a block of sessions or a monthly package up front, listing the number of sessions as the quantity and their per-session rate as the price.
- Can I charge for missed sessions?
- If your cancellation policy allows it, add the missed session as a line item and reference the policy in the notes.