Virtual Assistant Invoice Template
VAs often bill a set number of hours per month or a fixed package, and clients like to see how those hours were used. This template lets you group work by category — admin, inbox, scheduling — so the value is clear at a glance.
Bill hourly or per package, add your details, and download a professional PDF to send with your monthly summary.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Admin support — hourly | 20 | $35.00 | $700.00 |
| Inbox & calendar management | 10 | $35.00 | $350.00 |
Subtotal$1,050.00
Tax (0%)$0.00
Total$1,050.00
Invoicing tips for virtual assistants
- For retainer packages, note the included hours and how overage is billed.
- Group hours by task type so clients see where their time went.
- Invoice monthly on a fixed date to keep your income predictable.
Frequently asked questions
- How do virtual assistants invoice clients?
- Most bill either hourly for logged time or as a monthly package of set hours. List the hours as the quantity and your rate as the price.
- What if a client goes over their package hours?
- Add the extra hours as a separate line item at your standard or overage rate, and note it clearly on the invoice.